How to create great emails for families
- Each room should get a unique email. If you have 12 rooms, this means 12 different emails.
- Use our templates to create a unique email for each room very quickly. Where you see [CAPITALTEXT] please replace this with your custom details
- Photos or videos taken from the classroom are very engaging.
- Have each teacher provide answers to our 3 questions – this forms the basis of each email.
We have three emails drafted below to use:
- Invite to families
- Reminder
- Orders close in 24 hours
Email one: initial invite to families
View a completed example email of this email here
Subject: It’s calendar art time again! A message from [TEACHERNAME] from [ROOMNAME]
Hi families of [ROOMNAME],
The children of [ROOMNAME] have been busy creating art work that can be made into affordable customised Christmas gifts made from your own child’s art.
[ANSWER TO “WHAT IS THE INSPIRATION…” QUESTION]. This is connected to the [ANSWER TO “WHAT ASPECT OF THE CURRICULUM…” QUESTION] aspect of our curriculum.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
[IF THE TEACHER HAS ADDED ANY OTHER APPROPRIATE COMMENTS, ADD THEM HERE] Here are a couple of photos of what we were doing.
[ADD PHOTOS AND/OR VIDEOS HERE]
Parent order forms are going home this [INSERT DATE] and orders are open until [INSERT DATE]
Payment can be made by…. [INSERT DETAILS]
If you have any questions please do not email the teacher directly, rather reply to this email.
Thank you for your support!
[ADD ORGANISER / GROUP NAME HERE] (on behalf of your lovely teacher)
Email two: reminder to families
Subject: A friendly reminder, it’s calendar art time again in [ROOMNAME]
Hi families of [ROOMNAME],
We’re half-way through the ordering period and we just want to make sure everyone that wants to get products made from their child’s own art has the opportunity to…
The children of [ROOMNAME] have been busy creating art work that can be made into affordable customised Christmas gifts made from your own child’s art.
[ANSWER TO “WHAT IS THE INSPIRATION…” QUESTION]. This is connected to the [ANSWER TO “WHAT ASPECT OF THE CURRICULUM…” QUESTION] aspect of our curriculum.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
[IF THE TEACHER HAS ADDED ANY OTHER APPROPRIATE COMMENTS, ADD THEM HERE] Here are a couple of photos of what we were doing.
[ADD PHOTOS AND/OR VIDEOS HERE]
If you do not yet have a parent order form, please reply to this email.
Order close on [INSERT DATE] and payment can be made by [ADD DETAILS]
If you have any questions please do not email the teacher directly, rather reply to this email.
Thank you for your support!
[ADD ORGANISER / GROUP NAME HERE] (on behalf of your lovely teacher)
Email three: Orders close in 24 hours
Subject: Last chance – orders close tomorrow! Calendar art in [ROOMNAME]
Hi families of [ROOMNAME],
This is a reminder that orders for Calendar Art close tomorrow!
The children of [ROOMNAME] have been busy creating art work that can be made into affordable customised Christmas gifts made from your own child’s art.
[ANSWER TO “WHAT IS THE INSPIRATION…” QUESTION]. This is connected to the [ANSWER TO “WHAT ASPECT OF THE CURRICULUM…” QUESTION] aspect of our curriculum.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
[IF THE TEACHER HAS ADDED ANY OTHER APPROPRIATE COMMENTS, ADD THEM HERE] Here are a couple of photos of what we were doing.
[ADD PHOTOS AND/OR VIDEOS HERE]
If you do not yet have a parent order form, please reply to this email.
Orders are closing VERY soon so please don’t delay.
If you have any questions please do not email the teacher directly, rather reply to this email.
Thank you for your support!
[ADD ORGANISER / GROUP NAME HERE] (on behalf of your lovely teacher)
Art activities that can be completed in less than 30 minutes
