Below is an outline of the different ways you can process your order at Kids Art Works when using our Traditional method. You should decide on the questions in blue, before you start to Promote your Event, as your decisions here will influence the steps you take.
Orders are recorded and paid for over our website, so the most important things for you to do is to promote your event and stay contactable to both Kids Art Works and your school community.
The website records each parent’s purchases when they pay online. You can:
When your order closes, check then approve the Order Summary we email you. You do not need to check every single row on every page, but we do want you to at least check the details on the first page, which includes your Delivery Address and the School Branding we will print.
How the families will order
Ordering Online
Receiving Your Fundraising Profit
For 30 years we’ve been requesting each piece of art work is individually labelled, organised then shipped to us before scanning. Each year some unlucky school’s art is lost, delayed or damaged in transit. It also adds days to the production process depending on where in the country each school is based.
Our PIX tool is an online app that automatically crops both sections of our special art paper helping to create the perfect pictures we can use for the products. It will work on any landscape art or photo, but best results will come when using Kids Art Works unique art paper.
How PIX works:
1) Scanning is done at school. It can be done by 1-2 senior students during their lunch break. We’ll send instructions for best practices, and can schedule a call to check your first scans to make sure everything is correct.
2) Drag and drop each picture into our Pix app – and select the correct student.
3) Pictures can either just be uploaded, which takes about 5 seconds per student, or to save the most money, you can work through our quick approval process.
Subject: It’s calendar art time again! A message from Ms Griffiths from Room 23.
Hi families of Room 23,
The children of Room 23 have been busy creating art work that can be made into affordable customised Christmas gifts made from your own child’s art.
This term our inspiration was Kandinsky’s abstract art. We loved the bright, bold and beautiful colours. This is connected to the arts aspect of our curriculum.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
The children really enjoyed experimenting with different colour tones and figuring out which tones work well together. Here are a couple of photos of what we were doing.
Please note these photos are just indicative, they do not relate to this email or any schools we work with.
Parent order forms are going home this Monday 21 August and orders are open until Monday 4th September.
Payment can be made by….
If you have any questions please reply do this email, do not email the teacher directly.
Thank you for your support!
ABC School Parents Group (on behalf of your lovely teacher)
Subject: It’s calendar art time again! A message from Ms Griffiths from Room 23.
Hi families of Room 23,
The children of Room 23 have been busy creating art work that can be made into affordable customised Christmas gifts made from your own child’s art.
This term our inspiration was Kandinsky’s abstract art. We loved the bright, bold and beautiful colours. This is connected to the arts aspect of our curriculum.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
The children really enjoyed experimenting with different colour tones and figuring out which tones work well together. Here are a couple of photos of what we were doing.
Please note these photos are just indicative, they do not relate to this email or any schools we work with.
Follow these instructions to place your order online:
The order is open from Monday 21 August until Monday 4th September.
Payment can be made over the website via credit card or account2account.
If you have any questions please do not email the teacher directly, rather reply to this email.
Thank you for your support!
ABC School Parents Group (on behalf of your lovely teacher)
If Kids Art Works entered the first order you sent in this year into the website, we would not have typed the student’s name into the rooms table. We would have recorded the picture code you had allocated to the student, as the student’s name.
So, if you have already had an order produced for a student, e.g. Sam F, and you had allocated Picture Code 16 to Sam, then if you get no results when you type Sam into the Student Name field for this 2nd order, try typing ’16’ as the Student name, and then completing the row as instructed above.
1. Click + add Purchase (ensure you are in the correct room)
2. In the Student name field, you can type the picture code you allocated the student in your previous order
3. Enter the required quantities of each product then click the tick.
4. You should see this happen if the code matches a record we have in our database. You will notice Student Name 46 has resulted in Picture Code 46 being used later in the row. You can check the picture by clicking the [eye] icon, edit the row, or delete the row.
If you are wondering how to find picture codes that have previously been used:
These instructions will help you ‘find’ a student and their picture when we have already received their picture in a previous order. This means you can add an existing picture to a new order, without needing to send in the artwork again. Please note, this does not apply to previous years’ pictures, only the current year.
Related article: Finding pictures for student’s you have already sent with previous orders
3. Once you enter the quantities of each product ordered, and then press the ‘tick’, you should see that Picture Code 4 has now been allocated to this row. If you want to view the picture, you can click on the [eye] icon. If you have made a mistake, you can delete this row from the Room and start over, you will not be deleting the picture or any records from previous orders.
4. Complete the order following the instructions from step 1 above.
5. If you are comfortable with this, you can now go back to the first instructions on how to place a 2nd order.
1. Confirm your payment method. Online payments are preferred.
2. Complete the fields within your selected payment method so that we can match up your payment when it arrives.
3. Finalise your order by clicking Finalise and follow the instructions provided.
NOTES
Add a purchase to the room manually
Record each student’s purchase into the appropriate classroom.
How to edit the row once it is saved:
Before you can record purchases you need to confirm all of your order settings.
1. Once you have selected the order, the Settings need to be confirmed.
2. Before you can progress to the next step, all 6 sections need to be Confirmed.
3. Once all 6 sections are confirmed, you will need to Confirm the page. This button can only be clicked once all other sections are confirmed.
Note: If you go back and edit one of the settings after they have been confirmed, you will need to re-confirm the page.
NOTES
1. From your Dashboard, you can open an existing Order by clicking on the row. There may be more than one order in your list.
2. Once you have opened your order you will come to this page with this at the top of it.
Summary:
Each of the above round buttons can be clicked on to take you to that part of the order. For example. If you click on Purchases, you will go to a page showing you a list of what has been purchased for each student or from each parent.
3. Once you have opened your order you can view the order quantities from any page by clicking on the small down arrow as shown:
Once expanded, you will see both the breakdown of the quantities and the prices:
The Picture Code stickers have to be stuck to each piece of art listed on the Room Checklists. Please follow the instructions below when sending in Art for an order.
We only need the pictures that you have received purchases from, therefore you may not be stickering all pictures – just the ones listed on the room checklists.
You will need:
How it works:
1. Find the Room Checklist and artwork for the room you first want to process.
2. Using the below example, you will want all art from room 1.
3. You will then need to find the first students art, in this example, we are looking for Matty Templeman’s.
4. Matty has picture code 1 allocated, and therefore you need to take the sticker with Picture Code number 1 on it, and apply it to Matty’s art work.
5. Once you have applied the sticker, please tick the box to confirm you have included this piece of art.
6. After you have applied all stickers for this Room Checklist and have ticked each corresponding row, count how many pieces of artwork you are sending and write that number at the bottom.
7. To complete the room, initial the Room Checklist, place it on top of the art and put it inside the package to be sent.
Images you can use in your communications
(You can right click on an image and “save image as”)
It’s Calendar Art time again!
The student’s have been busy creating art work that can be made into affordable Calendars, Cards, Diaries, Mouse Mats and Sketch Pads.
Each product is made from your own child’s art.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: KZ*….. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name when prompted
The order is open from [open day] until [closing day]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
This is a reminder that we’re currently taking orders for Calendar Art.
We’re half-way through the ordering period and we just want to make sure everyone that wants to get products made from their child’s own art has the opportunity to.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: KZ*….. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name
The order is open until [closing day & time]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
This is a reminder that orders for Calendar Art close tomorrow!
Each product is made from your own child’s art.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: KZ*….. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name
The order is open until [closing day & time]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
Right-click on your mouse, on the picture you want, and select ‘save as’ or ‘copy image’
We have a system that allows parents to order only using your school code, rather than the full entrance code that is allocated.
This means that the entire school can be sent the same instructions via email, examples are below.
However, we highly recommend you sent home the physical forms as well – not everyone will get the printed forms, and not everyone will get the email – but using both together gets a much better result.
It’s Calendar Art time again!
The student’s have been busy creating art work that can be made into affordable Calendars, Cards, Diaries, Mouse Mats and Sketch Pads.
Each product is made from your own child’s art.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: K….. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name when prompted
The order is open from [open day] until [closing day]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
This is a reminder that we’re currently taking orders for Calendar Art.
We’re half-way through the ordering period and we just want to make sure everyone that wants to get products made from their child’s own art has the opportunity to.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: K….. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name
The order is open until [closing day & time]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
This is a reminder that orders for Calendar Art close tomorrow!
Each product is made from your own child’s art.
These make unique Christmas gifts for family and friends and are perfect for posting overseas.
Follow these instructions to place your order online:
1/. Go to www.kidsartworks.com
2/. Use the Entrance Code: K…. (add in your entrance code from your welcome letter e.g. “KZ3452”)*
3/. Enter your child’s room & name
The order is open until [closing day & time]
Payment can be made over the website via credit card or account2account.
If you have any questions please contact the school on [contact details]
Summary of risk:
Pictures get the best reproduction results when they are made from vibrant paints, colours and materials.
Similar to the description in Highlighters and Fluorescents, colours that are made to be transparent, do react with the light in scanning and become more transparent and “washed out”.
For example an azure blue, as shown below, would probably lose 25% of the vibrancy and may go a little green-greyish
Summary: Highlighters once scanned go significantly duller. For example, it’s the same as if you photocopy a document with highlighters on it.
This is definitely something that we are working on, but there are no scanners that we have found that get a better result. We are looking into different photographic technology, but this is not an simple option.
Recommendation: student’s can use these, but just be aware they are much less vibrant. Below are some examples:
This is not a major issue, using glitter does come out well, but the issue is the speed of the order going through production.
We need to clean the scanner after every 1-2 pictures because after each piece of art – the glitter goes everywhere – all through the scanner.
Ideally, if you do use glitter, please use plenty of glue and once it is dry – shake it well, so that all the loose glitter is removed.
Better yet, the glitter pens which is a mixture of glue and glitter – these generally don’t result in a lot of loose glitter.
On the scanned picture below, you can see where some of the glitter still looks… glittery (gold – green – red), whereas the blue and silver are a lot duller.
On some pictures, after scanning, it can be quite hard to see that glitter has been used. This is probably where the glitter is quite thin. Again, looking at the picture below, where the glitter is thickly applied, it is quite clear it’s glitter, whereas when it is thin, and especially around the edge of the paper, it looks more like coloured sand.
