Calendar Art using ePay
Designed for organisations wanting to reduce administration and handling of payments.
Create
- Follow the instructions included with your art paper.
- Artwork can be done before or after ordering.
- Art does not need to be sent in until after the order has closed.
Order
- We need to upload your school list.
- The school emails families an invitation to purchase & pay over the website.
- Purchases paid online are automatically tallied into the order, but they can also be added manually for families that prefer to pay directly to the school.
- Before the order is Finalised, the site may say the order has some “Issues to Resolve”, this means a parent was unsure what room their child was in and we need for the Organiser to select the student’s correct room.
Money
- The website balances money the school collects against what Kids Art Works collects.
- Do not send payment with your order – we will provide a full settlement statement once all orders are complete.
The ePay process
Once you have finished placing orders for the year, we need to settle your event. We will do this by way of a Settlement Statement which is a summary of all transactions and orders.
Usually, with an online order, Kids Art Works will have collected more than the invoice for the products. In this instance, we will be transferring funds into the school bank account. On some occasions, the School will need to pay Kids Art Works to settle the account.
The Settlement Statement will itemise every purchase and payment so that you can see exactly what is required and why.
Pricing : please see traditional pricing here, note that e-Pay is $1.00 extra per product, as per the Extras section.
ePay will save you a significant amount of time compared to the old method where payments and admin is all handled at the school.
We’re here to answer your questions. Can’t find what you’re looking for? Send our support team a note at info@kidsartworks.com!